NAVIOX Procurement: From Shore-Based Requests to Shipboard Delivery

In today’s maritime environment, software hold-ups aren’t merely a nuisance—they bleed time and money. Industry research shows that ocean shipping unreliability alone drags down schedule reliability to just around 55%, forcing companies to hold extra inventory and absorb increased operating costs. Even a minor delay in securing a critical spare part can halt operations and rack up substantial expenses—during the 2021 Suez disruption, the global supply chain lost an estimated $9?billion in goods per day. In essence, any gap in your  ERP timeline rapidly amplifies into a far greater financial hit.. NAVIOX, Trigun Infotech’s maritime ERP platform, now delivers a streamlined, end-to-end digital workflow that keeps requisitions flowing efficiently from shore to ship.

 NAVIOX Procurement Workflow

•             Office Requisition → Verification → Approval

•             Quotation Requests → Quotation Approval

•             PO Drafting → PO Checking → PO Approval

•             Dispatch → Delivery

•             Receipt Verification → Receipt Approval → Invoice Tracking

•             PO & Quotation Amendments

This structured process ensures requisitions don’t linger unnoticed. NAVIOX also supports amendments—letting users tweak order quantities, prices, or timelines without starting from scratch. This embedded agility minimizes disruptions and matches changing vessel needs seamlessly.

Why This Matters at Sea

According to a recent report on maritime platforms, the global market is set to grow over 12% annually, fueled by demand for transparency, cost control, and cloud access. NAVIOX addresses all three:

1.           Automated Tracking – Every action is timestamped and logged, providing real-time visibility for both shore teams and onboard crews .

2.           Multi-step Reviews – Oversight checkpoints reduce the risk of unauthorized purchases, enforcing company policies through approval thresholds.

3.           Integrated Logistics – Dispatch and delivery are linked to inventory, accounting, and maintenance modules—preventing stockouts and budget overruns .

4.           Compliance & Traceability – Role-based access and detailed audit trails simplify audits and regulatory requirements—and support ESG reporting as stakeholders demand more transparency .

 Standout Features of NAVIOX

•             All-in-One Platform

Procurement isn’t a silo—it integrates seamlessly with PMS, CMS, inventory, QHSE, and voyage analytics, giving teams centralized oversight.

•             Cloud-Powered & Mobile Ready

NAVIOX is hosted in the cloud, accessible anywhere, with mobile support for crews accessing PO status or submitting receiving logs while underway.

•             Responsive Amendment Support

Need to modify an order mid-voyage? NAVIOX’s amendment workflow makes that easy—keeping supply aligned with operational conditions.

•             Robust Audit Capabilities

Every action—from requisition to invoice—is logged by user and timestamp, creating trustable audit trails to ensure compliance.

•             Security & Resilience

With IRClass certification, encryption, secure access management, and automated backups, NAVIOX safeguards essential and financial data.

 Business Impact & ROI

Digitizing procurement with NAVIOX drives powerful business outcomes:

Benefit                Impact

Reduced Stockouts & Overstock      Real-time inventory sync reduces downtime and excess storage costs

Faster System Cycles Automated approvals speed order-to-delivery processes

Lower Cost & Error Risk          Eliminates manual steps and reduces processing effort

Audit-Ready Records                Structured workflows enable compliance with internal and external audits

 Final Reflection

NAVIOX transforms software from a fragmented, error-prone process into a smooth, transparent, and compliant workflow tailored for maritime operations. By digitizing every step—from office requisition to onboard delivery, including smart amendment paths—the platform strengthens accountability, boosts efficiency, and adapts to shifting voyage conditions.

If you’re ready to see NAVIOX  software in action or explore advanced use cases—like ESG-aligned supplier analytics, AI-assisted supplier selection, or integration with smart port systems—just let me know!